Documentation Requirements 650-25-45-35

(NEW 7/1/19 ML #3552)

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Documentation should provide a clear summary of the current caregiving situation. All contacts relating to a caregiver must be documented in the narrative section of the Caregiver Assessment Tool.

 

Initial assessment:

Assessment data must be documented in the web-based data collection system. Document the following in the Caregiver Assessment Tool:

• Date the referral was received and when the caregiver was contacted;
• A brief descriptive statement of the interaction with the caregiver, including any identified service needs;
• Alternatives explored;
• Service delivery options offered;
• Rationale for amount of service hours/funds allocated;
• Services accepted or refused by the caregivers;
• The caregiver’s choice of provider(s); and
• Copies of Caregiver Handbook/Voluntary Contribution Statement/Notice of Privacy Practices and other materials provided to caregiver.

Follow-up contacts:

Document in the Narrative section of the Caregiver Assessment Tool all activities and contacts with caregivers, family, agencies, respite providers, etc. in relation to the caregiver.

 

Documentation must include, as applicable:

• The purpose of the contact;
• Condition of or changes in the caregiver or care recipient situation;
• Outcome(s) of any referrals provided to or made on behalf of the caregiver;
• Impact of the FCSP involvement for the caregiver;
• Observations and/or concerns regarding caregiver home conditions; and
• Reports of any caregiver concerns from other parties involved with caregiver.

 

FCSP Spreadsheet:

The RASPA must complete the FCSP spreadsheet according to guidelines included with the form.